Executive Secretary Interview Questions

joseph cole

Updated on March 2, 2023

The below-given Executive Secretary interview questions provide a snapshot of what type of questions to ask during the interview in order to assess the skills, approach, and knowledge required for the profile.

Considerations for Hiring an Executive Secretary

Executive Secretaries are responsible for performing clerical and administrative work generally for senior management. Look for experienced candidates as they will be handling a number of tasks. While many administrative assistants will stay focused on basic tasks, Executive Secretaries carry out detailed work that involves researching, preparing reports, and maintaining confidentiality.

Some companies prefer Executive Secretaries to have degrees even though that is not always essential. According to your industry, you can shortlist candidates depending on their knowledge of relevant legal guidelines or terminologies.

Begin the interview by asking candidates about essential skills like organizational ability, basic bookkeeping knowledge, typing, and communication. Then ask questions to check their familiarity with vendor management, reporting, and research techniques. If the candidate reports to the CEO or another senior-level executive, include situational questions in the interview about what they may face in this high-responsibility role.

Behavioral Questions

  • Share an experience when you had to make a tough decision in the absence of your senior.
  • Tell me about a challenging project that you worked on with a group. What was the aim, what type of challenges did you face and what was the final outcome?
  • Share about a time when you had to complete many projects with tight deadlines. How did you prioritize your tasks?
  • Have you ever made a serious mistake at work? What were the consequences?

Role-specific Questions

  • Do you have any experience managing a budget? Share your experience with expense reporting.
  • Share your experience of using “back-office” software.
  • What is your typing speed?
  • How does your experience make you a great fit for this position?

Operational and Situational Questions

  • If a senior-level executive asks you about your supervisor’s plans regarding a particular project, what would you say?
  • How do you ensure junior-level support staff performs their duties effectively?
  • If your executive will be traveling to a new city. How would you go about making travel arrangements?
  • How do you ensure confidentiality?

Accelerate the hiring of top talent

Make talent quality your leading analytic with skills-based hiring solution.

Get started

Strategic Account Manager Interview Questions

Are you in search of a proficient Strategic Account Manager to join your team? Look no further! We’ve compiled a comprehensive list of technical and situational interview questions to help you identify the most qualified candidates for the role. Strategic Account Manager Interview Questions Strategic Account Managers play a pivotal role in nurturing and expanding […]

21 Skills-Based Interview Questions to Recruit a Top Family Nurse Practitioner

Family Nurse Practitioner Job Overview A Family Nurse Practitioner (FNP) is a type of advanced practice registered nurse who specializes in providing primary care services to individuals and families. FNPs are licensed healthcare providers who work in a variety of settings, from hospitals, clinics, and private practices to community health centers. FNPs provide healthcare services, […]

Five Unconventional Questions That All Hiring Managers Should Ask

Apprehensive yet excited. That’s a job interview for you. It is a jittery affair for parties on either side of the table. The candidate tries to sell their credentials and skills while the interviewer may want to put forward the best pitch about their company, their team, work, and benefits. The job interviewer’s task in […]