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Billing Clerk Job Description

joseph cole

Updated on February 1, 2023

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This Billing Clerk job description template can be posted to online job forums and career pages for the recruitment of candidates. The Billing Clerk job description, its requirements, and responsibilities, given in this template can be modified according to the specific need of your company.

Key Responsibilities

  • Check data inputs in the accounting system for ensuring the accuracy of final bills
  • Collect all information required for calculating bills receivable (e.g. discount rates, order amounts etc.)
  • Manage account balances so as to discover inconsistencies or outstanding debts

Job Statement

We are hiring a qualified Billing Clerk for helping us in monitoring our revenues.

What does a Billing Clerk do?

You will keep track of the money owed to us by our customers, prepare invoices and update records. Your ultimate goal would be safeguarding the company’s income by accurately preparing bills receivable. In order to succeed in this role, you must be able to accurately and reliably handle accounts as well as supporting documents. 

Furthermore, you must have a solid financial background and exceptional mathematical as well as computational skills.

Job Requirements

  • At least a Bachelor’s degree in Accounting, Finance, Economics or a related field
  • Professional certification (e.g. CPA or CFA)
  • Prior experience as an Accountant or a Billing Clerk
  • Experience with accounting software (e.g. Quickbooks)
  • Experience with database management software and spreadsheets, especially MS Excel
  • Sound knowledge of all financial and accounting regulations
  • Strong mathematical skills
  • Ability to multitask while working in a fast-paced environment
  • Strong communication skills and a keen eye for details
  • An analytical mind with a problem-solving attitude

Job Responsibilities

  • Checking data inputs in the accounting system for ensuring the accuracy of final bills
  • Collecting all information required for calculating bills receivable (discount rates, order amounts etc.)
  • Managing account balances so as to discover inconsistencies or outstanding debts
  • Issuing bills and invoices and also sending them to customers through multiple channels (e.g. mail, e-mail etc.)
  • Updating accounting records with customer information, new payments, balances etc.
  • Answering questions and handling complaints regarding bills from customers
  • Reporting on billing activity to senior management
  • Issuing customer account statements whenever necessary
  • Receiving payments through multiple methods (e.g. cash, online payments, checks etc.) and also checking for credibility
  • Sending reminders for payments and also contacting customers when needed

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