HR Administrative Assistant Job Description

This HR Administrative Assistant job description template can be posted to online job forums and career pages for the recruitment of candidates. You can modify the requirements and responsibilities given in this template according to the specific need of your company.

Main Responsibilities of HR Administrative Assistant:

  • Maintain employee records in hard copies as well as in databases
  • Update HR databases with the latest information (e.g. sick and vacation leaves, new hires etc.)
  • Assist in payroll operations by providing employee data (e.g. bonuses, leaves, absences etc.)

Job brief

We are hiring a qualified HR Administrative Assistant for performing various administrative tasks related to our personnel.

What does an HR Administrative Assistant do?

An HR Administrative Assistant supports a company’s HR department by undertaking various day-to-day duties (e.g. processing employees’ requests, updating HR databases, posting job ads etc.).

In order to succeed in this role, you must be passionate about creating a healthy workplace and learning HR procedures and policies. You must also have the ability to work with confidential information along with excellent organizational skills.

So, if you like to work in a fast-paced environment and qualify our requirements, we would like to hear from you.

Responsibilities

  • Maintaining employee records in hard copies as well as in databases
  • Updating HR databases with the latest information (e.g. sick and vacation leaves, new hires etc.)
  • Assisting in payroll operations by providing employee data (e.g. bonuses, leaves, absences etc.)
  • Providing orientation to new hires by explaining company policies and sharing onboarding packages
  • Preparing presentations and reports for effective internal communications
  • Managing the telephone center of relevant department and accordingly addressing the queries
  • Collaborating with Recruiters for posting job advertisements on forums and careers pages
  • Processing incoming resumes
  • Coordinating meetings, training seminars and HR projects
  • Processing the requests of employees and providing relevant information
  • Preparing paperwork for documenting HR procedures/policies

Requirements

  • At least a Bachelor’s degree in Human Resources Management or a relevant field
  • Prior experience as an HR Administrative Assistant
  • Experience with HRMS, HRMS and MS Office, especially MS Excel
  • Sound knowledge of all HR processes (e.g. recruitment, onboarding, training, talent management etc.)
  • Sound knowledge of all labor regulations
  • Experience with resume databases and ATS
  • Strong verbal as well as non-verbal communication skills
  • Ability to perform in a fast-paced team environment
  • Exceptional time-management and organizational skills