Office Assistant Job Description

This Office Assistant job description template can be posted to online job forums and career pages for the recruitment of candidates. You can modify the requirements and responsibilities given in this template according to the specific need of your company.

Main Responsibilities of Office Assistant:

  • Organize office as well as assist Associates in optimizing processes
  • Create and update records for the purpose of ensuring validity and accuracy of information
  • Schedule and plan appointments and meetings

Job brief

We are hiring a responsible Office Assistant for joining our team.

What does an Office Assistant do?

An Office Assistant helps a company in organizing and running its daily administrative activities.

In order to succeed in this role, you must be able to successfully perform various support tasks within tight deadlines. You must be hard-working and detail-oriented and must possess the ability to work with discretion and incorporate effective ways for achieving better results.

So, if you like to work in a fast-paced environment and qualify our requirements, we would like to hear from you.

Responsibilities

  • Organizing office as well as assisting Associates in optimizing processes
  • Creating and updating records for the purpose of ensuring validity and accuracy of information
  • Scheduling and planning appointments and meetings
  • Maintaining trust relationships with customers, suppliers, and colleagues
  • Performing Receptionist duties as needed
  • Coordinating with internal departments for the purpose of ensuring compliance with company policies
  • Monitoring office supplies and also handling shortages
  • Resolving office-related problems and responding to issues/requests in a timely manner

Requirements

  • At least a Bachelor’s degree in Business Administration or a relevant field
  • Prior experience as an Office Assistant
  • Experience with MS Office, especially MS Excel
  • Experience with “back-office” software (e.g. ERP software)
  • Familiarity with databases and spreadsheets
  • Sound knowledge of accounting principles and office procedures
  • Experience with office equipment
  • Strong multitasking skills with the ability to prioritize tasks
  • Problem-solving skills with a keen eye for details
  • Exceptional time-management and organizational skills
  • Strong verbal as well as written communication skills