This office clerk job description template can be posted to online job boards and career pages to recruit candidates. You can adjust the responsibilities and requirements below to match your company’s specific needs.

Main Responsibilities of Office Clerk

• Maintain records and files so they stay updated and easily accessible
• Answer phone calls, take messages, and redirect calls to the right colleague
• Sort and distribute incoming mail and prepare outgoing mail

Job Brief

We are hiring a responsible office clerk to support our offices by handling a range of clerical and administrative tasks.

What Does an Office Clerk Do?

An office clerk carries out day to day office activities, from answering phone calls and filing documents to handling basic bookkeeping tasks.

To succeed in this role, a candidate needs experience with office procedures and equipment, along with the ability to complete office tasks efficiently and on time. Just as important, the right candidate is a hardworking, reliable professional with strong communication skills.

If you are looking for someone who enjoys a fast paced environment and meets the requirements below, we would like to hear from you.

Responsibilities

• Maintaining records and files so they stay updated and easily accessible
• Answering phone calls, taking messages, and redirecting calls to the right colleague
• Sorting and distributing incoming mail (letters, packages) and preparing outgoing mail
• Assisting with booking venues for events and conferences, and arranging travel and accommodation
• Performing routine office activities as assigned
• Monitoring office supplies (stationery, paper clips, and similar items) and reporting shortages
• Taking minutes during meetings and dictations
• Assisting with day to day office organization and management procedures
• Handling basic bookkeeping duties such as issuing invoices and checks
• Operating office equipment such as photocopiers and printers
• Using computer systems for spreadsheets, word processing, and data entry

Requirements

• At least a high school diploma; an additional relevant certification is a plus
• Prior experience as an office clerk or in a similar clerical role
• Experience with MS Office, especially MS Excel and MS Word
• Comfort working with databases and spreadsheets
• Working knowledge of basic accounting principles and office procedures
• Experience operating standard office equipment
• Fast, accurate typing, with experience taking dictation a plus
• Strong multitasking skills and the ability to prioritize competing tasks
• Excellent time management and organizational skills
• Strong verbal and written communication skills

How Much Do Office Clerks Make?

According to the U.S. Bureau of Labor Statistics, general office clerks earned a median annual wage of $45,010 in May 2025, or about $21.64 per hour, with roughly 2.6 million people employed in the role nationwide. Employment in this occupation is projected to decline about 6 percent between 2025 and 2035 as automation and self service tools take on more routine clerical work, but the Bureau still expects about 249,000 openings each year on average over the decade, almost entirely from the need to replace clerks who leave the occupation or retire.

In practice, this means office clerk hiring stays a steady, high volume need even as the long term headcount trend points down, so a clear, well structured job description still matters for standing out to the candidates who are available.

Frequently Asked Questions

What does an office clerk do day to day?
An office clerk handles routine administrative tasks such as answering phones, filing and organizing records, sorting mail, scheduling, and basic bookkeeping, adapting to whatever the office needs on a given day.

What skills should an office clerk candidate have?
Look for strong organizational skills, comfort with MS Office and basic bookkeeping, accurate typing, and clear verbal and written communication, along with the ability to multitask and prioritize.

Is a degree required to become an office clerk?
No. Most employers ask only for a high school diploma; relevant experience and demonstrated organizational and computer skills typically matter more than formal education for this role.

What is the difference between an office clerk and an administrative assistant?
An office clerk role is typically more entry level and task focused, covering filing, mail, and basic bookkeeping, while an administrative assistant usually takes on more responsibility for scheduling, correspondence, and supporting specific managers or teams.

How much do office clerks get paid?
According to the BLS, general office clerks earned a median annual wage of $45,010 in May 2025, though actual pay varies by location, industry, and experience.

Related Job Descriptions

If you are hiring for a more specialized clerical role, see our guides to the Data Entry Clerk, File Clerk, Billing Clerk, and Payroll Clerk positions.

How Can Glider AI Help You Hire an Office Clerk?

Glider’s recruiting platform is designed to help you assess office clerk candidates on the skills that matter, not just resume keywords. Use Glider AI Skill Intelligence to validate clerical, organizational, and software skills up front, so qualified candidates move through your pipeline faster.

Glider AI’s Unique Features

• Validate hundreds of clerical, technical, and software based skills
• Ensure Hiring Compliance
• Conversational chatbot for candidate screening
• Powerful candidate analytics
• Streamline high volume hiring with AI and automation

Go ahead and hire your next Office Clerk with Glider AI today!

Schedule a Demo or contact us at info@glider.ai