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This HR Clerk job description template can be posted to online job forums and career pages for the recruitment of candidates. You can modify the requirements and responsibilities given in this template according to the specific needs of your company.
We are hiring a qualified HR Clerk to support the daily activities and administrative tasks of our HR department. In this role, you will handle much of the paperwork and data entry that keeps recruiting, onboarding, and employee record keeping running smoothly, working closely with HR Assistants, HR Generalists, and hiring managers across the company.
An HR Clerk posts job advertisements on digital platforms, assists with payroll operations, and updates employee records. The role is largely administrative and clerical rather than strategic, focused on accuracy, organization, and timely processing of HR paperwork. The ultimate goal is helping a company run and improve its HR functions while also supporting a positive workplace environment for employees.
The Bureau of Labor Statistics does not track HR Clerk as its own occupation, but it falls under the broader Human Resources Assistants, Except Payroll and Timekeeping category (SOC 43-4161), which covers workers who compile and keep personnel records, process HR paperwork, and provide administrative support to HR departments. That category reports a median annual wage of $50,610 (May 2025), or $24.33 per hour, with about 95,200 people employed and roughly 9,000 openings projected per year, mostly from turnover, since overall employment in the category is projected to hold roughly flat through 2034. Since HR Clerk roles tend to sit at the more clerical, entry level end of this occupational group, pay for the position typically falls toward the lower end of that range, with actual compensation varying by company size, industry, and location.
If you are building out a broader HR team, these related roles may also be useful for comparison:
What is the difference between an HR Clerk and an HR Assistant?
An HR Clerk role is typically more clerical and data entry focused, covering tasks like updating records, processing paperwork, and posting job ads. An HR Assistant often takes on a somewhat broader set of responsibilities, including more direct involvement in recruiting coordination, onboarding, and employee communication, though the two titles overlap significantly and vary by company.
Is HR Clerk an entry level position?
Yes. HR Clerk is generally considered an entry level role in human resources, making it a common starting point for candidates who want to build a career in HR before moving into positions such as HR Assistant, HR Generalist, or HR Coordinator.
Do you need a degree to become an HR Clerk?
Requirements vary by employer. Many companies prefer a Bachelor’s degree in Human Resources Management or a related field, but some hire candidates with an associate degree or relevant administrative experience, particularly when the candidate already has HRMS or MS Office skills.
What skills matter most for an HR Clerk?
Strong organizational skills, attention to detail, comfort with HRMS and spreadsheet software, and clear communication all matter for this role, since much of the job involves keeping accurate, up to date employee records and responding to employee questions.
What is the career path after HR Clerk?
HR Clerks commonly move into HR Assistant, HR Coordinator, or HR Generalist roles as they gain experience, and can continue progressing toward HR Specialist or HR Manager positions over time.
Glider’s recruiting platform helps you screen and evaluate HR Clerk candidates more efficiently, so your team can focus on the applicants most likely to succeed in the role.
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