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This HR Assistant job description template can be posted to online job boards and career pages to attract qualified candidates. The responsibilities and requirements provided here can be customized to fit your organization’s specific needs.
We are hiring a qualified HR Assistant to handle various HR related administrative tasks and help us attract, hire, train, and retain talented candidates.
An HR Assistant supports the daily HR activities of a company and helps coordinate its HR policies, documents, and operations, acting as a liaison between candidates and hiring managers. An HR Assistant also helps resolve queries and issues quickly by supporting the team’s communication processes.
To succeed in this role, you need a professional background in HR along with solid knowledge of core HR processes. You also need the ability to work efficiently and independently across a range of HR duties, such as contacting candidates, posting job ads, and coordinating interviews.
According to O*NET Online, which draws on U.S. Department of Labor data for this exact occupation (Human Resources Assistants, Except Payroll and Timekeeping), the median wage in 2025 was $50,610 a year, or about $24.33 an hour. Employment in this specific role is projected to decline 1 percent or more through 2034, with about 9,000 openings a year expected anyway, mostly from workers moving into HR specialist or generalist roles.
The role falls into Job Zone Three, which typically calls for one to two years of related training or an Associate’s degree, though a meaningful share of employers now ask for a Bachelor’s degree, which is why the requirements above list both paths.
What is the difference between an HR Assistant and an HR Administrative Assistant?
The titles are largely used interchangeably across employers, and the day to day responsibilities overlap heavily, covering record keeping, HR database updates, and coordination support. Where a distinction exists, it usually comes down to company convention rather than a meaningfully different scope of work. See our HR Administrative Assistant job description for a template with a slightly different emphasis.
Do you need a degree to become an HR Assistant?
Most employers look for at least an Associate’s degree or equivalent training, and many now prefer a Bachelor’s degree in Human Resources or a related field, though relevant experience can sometimes substitute.
What software skills should an HR Assistant candidate have?
Familiarity with an HRMS or HRIS platform, strong MS Excel skills, and experience with resume databases or an applicant tracking system are the most commonly requested skills for this role.
How do you evaluate an HR Assistant candidate’s real world skill before hiring?
A structured work sample, such as a short HR data entry or scheduling coordination exercise, gives a clearer signal than a resume alone, since it shows how a candidate actually handles the administrative volume the role demands.
Glider’s recruitment platform is built around “competency over credentials,” so you can evaluate HR Assistant candidates on real, job relevant skill instead of resume keywords alone. Use Glider AI Skill Intelligence to streamline your hiring process, identify strong candidates faster, and deliver a mobile first, candidate friendly experience.
Go ahead and spotlight your next HR Assistant hire with Glider AI today!
Schedule a Demo or contact us at info@glider.ai
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