HR Clerk Job Description

This HR Clerk job description template can be posted to online job forums and career pages for the recruitment of candidates. You can modify the requirements and responsibilities given in this template according to the specific need of your company.

Main Responsibilities of HR Clerk:

  • Publish and update job advertisements on online platforms and careers pages
  • Schedule interviews with candidates
  • Maintain records of the employees (e.g. sick leaves, vacation etc.)

Job brief

We are hiring a qualified HR Clerk for supporting the daily activities and administrative tasks of our HR department.

What does an HR Clerk do?

An HR Clerk places jobs advertisement on digital platforms, assists in payroll operations and updates employees’ records. The ultimate goal is helping a company in running and improving its HR functions while also creating a great workplace environment.

So, if you like to learn about HR processes like compensation, employee onboarding, and training, and also qualify our requirements, we would like to hear from you.


  • Publishing and updating job advertisements on online platforms and careers pages
  • Scheduling interviews with candidates
  • Maintaining records of the employees (e.g. sick leaves, vacation etc.)
  • Preparing attendance and compensation spreadsheets on a monthly basis
  • Screening job applications and resumes
  • Updating the company databases with the information of new hires (e.g. bank accounts, contact details etc.)
  • Distributing digital as well as physical training material
  • Storing, copying and maintaining important documentation
  • Addressing the queries of employees in a timely manner
  • Preparing ad-hoc reports, like reports on expenses


  • At least a Bachelor’s degree in Human Resources Management or a relevant field
  • Prior experience as an HR Clerk
  • Experience with HRMS and MS Office, especially MS Excel
  • Sound knowledge of all HR processes (e.g. recruitment, onboarding, training, talent management etc.)
  • Sound knowledge of all labor regulations
  • Experience with resume databases as well as ATS
  • Sound knowledge of full cycle recruiting
  • Strong verbal as well as non-verbal communication skills
  • Exceptional time-management and organizational skills