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This executive secretary job description template covers the responsibilities, requirements, and skills of the role, so you can post it as is or adapt it to your organization and use it as the foundation for a skills based hiring process.
We are hiring an executive secretary to join us and support our C suite executives and senior managers with various administrative tasks. An executive secretary supports high ranking officials by organizing and maintaining their schedule and assisting them with daily administrative activities. The ultimate goal is increasing the overall efficiency of a company by ensuring timely and efficient execution of the assigned administrative duties.
To succeed in this role, candidates must be diligent and competent so they can efficiently support executives with various tasks, allowing them to focus better on their managerial duties. Excellent multitasking and time management abilities are also essential.
What does an executive secretary do?
An executive secretary manages an executive’s schedule, coordinates meetings and travel, handles correspondence and confidential documents, and supports day to day administrative needs.
What qualifications should an executive secretary have?
A high school degree is the baseline, with prior administrative or secretarial experience and strong MS Office skills seen as a strong plus, along with sound knowledge of office management and accounting procedures.
What is the difference between an executive secretary and an executive assistant?
The roles overlap significantly; an executive secretary typically focuses more on scheduling, correspondence, and administrative support, while an executive assistant role can carry broader strategic or project based responsibilities depending on the organization.
What software skills should an executive secretary have?
Look for strong MS Office skills, particularly Excel and PowerPoint, along with familiarity with office management software such as ERP systems.
How do I evaluate an executive secretary candidate’s skills before hiring?
Structured skills assessments covering organization, multitasking, and confidentiality give a clearer signal than a resume alone, since they show how a candidate actually handles real administrative scenarios.
Glider AI’s skill assessment platform lets you validate a candidate’s organizational skills, MS Office proficiency, and attention to detail before they ever reach a final interview, so your hiring team spends time confirming fit rather than screening from scratch.
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