A data entry clerk types information into company databases from digital sources and paper documents, reporting to a data manager and helping keep records accurate, current and accessible. This data entry clerk job description template can be posted to job boards and career pages to help you find the right candidate quickly.

Data Entry Clerk Job Description

We are hiring a data entry clerk to join our team and take on our data entry operations. To succeed in this role, you need to be computer literate and detail focused, with a solid understanding of data confidentiality practices.

What a Data Entry Clerk Does

• Transfers data from digital sources or paper documents into database systems or computer files using keyboards, optical scanners and data recorders.
• Records customer data accurately as it is provided.
• Creates accurate, organized spreadsheets covering large amounts of data.
• Sorts and organizes paperwork after data entry to keep records secure.
• Performs regular backups to protect against data loss.
• Retrieves data from electronic files or databases on request.
• Updates existing records regularly and verifies data against source documents.

What We Are Looking For

• At least a high school diploma; additional relevant certification is a plus.
• Prior experience as a data entry clerk.
• Experience with MS Office, especially MS Excel and MS Word.
• Experience working with databases and spreadsheets.
• Sound knowledge of office equipment such as optical scanners and printers.
• Reliability and professionalism, with a patient attitude.
• Fast, accurate typing with a keen eye for detail.
• Strong multitasking skills with the ability to prioritize tasks.
• Excellent time management and organizational skills.
• Strong verbal and written communication skills.

Frequently Asked Questions

How is a data entry clerk different from a data entry operator?
The roles overlap significantly and job titles vary by company, but a data entry clerk role sometimes leans more toward filing, sorting and record organization alongside the core typing work.

What is the best way to test typing accuracy during hiring?
A short timed exercise using real, anonymized sample data gives a much clearer picture than a generic typing test, since it reflects the actual formats and error types the role will involve.

Does a data entry clerk need experience with a specific database system?
Not usually. Strong general computer literacy and comfort learning new software matter more than experience with any one specific database or spreadsheet tool.

How Glider AI Can Help You Hire a Data Entry Clerk

Glider’s recruitment platform is built on the principle of competency over credentials, helping you evaluate candidates through a structured, data driven process. With access to a large library of pre built assessments covering typing speed, accuracy and software proficiency, you can screen candidates for this role using our skill assessment platform rather than relying on resume claims alone.